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Singapore Office
Central Singapore, Singapore

Team:
Accounting

Date Posted:
2019/02/20

Requisition Number:
RP1012752

About Us:
As the global leader in Application Solutions, we're looking for people with a passion for breakthrough ideas to help us stay ahead of the competition.
Explore Life at F5

Project Coordinator APCJ (Time & Attendance System) 6 Months Fixed Term Contract

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

The Project Coordinator will provide coordination and project management support to the Finance and HR team during the implementation of the new Time and Attendance system project. In this role, the job holder will partner closely with corporate project managers, HRBPs, HR Operations and payroll teams across APCJ. This role is offered on a 6-month Fixed Term Contract.

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PRIMARY RESPONSIBILITIES:

Coordinate and drive all activities for Time and Attendance (ADP eTime) project for APCJ across 14 countries, ensuring the project runs smoothly in line with company and internal goals.

  • Ownership of coordination of all Time and Attendance activities including calendar management, logistics around on-site meetings, weekly calls with APCJ and global teams.
  • Undertake ADP trainings to fully understand the eTime system and act as point person for internal questions on the system.
  • Work with Payroll and HR managers to determine resource requirements from the internal teams for each elements of the projects.
  • Participate in all user acceptance testing for all countries. Track and schedule all re-testing requirements. Document all UAT activities, maintain the Issue register.
  • Management of public holidays and schedules management within the system.
  • Ownership of data transition to the new system at Go Live.
  • Analyse the system and internal rules to determine the overtime tracking for 3 countries in APCJ.
  • Identify any risks to delays to the planned schedule to project teams and agree on solutions to the risks.
  • Liaise with ADP project manager on open items trackers and work with internal teams on plan to close the required items.
  • Work with global project manager on communication plan and adapt to APCJ requirements.
  • Creation of APCJ specific training documents for employees and managers.
  • Identify and adapt all internal documentation that needs to be updated for the new system.
  • Deliver training sessions prior to Go Live dates for each phase of the project.
  • Creation of internal administration manual for HR and Payroll teams.

Upholding F5’s Business Code of Ethics and promptly reporting violations of the Code or other company policies.

This job description is not an exhaustive list of duties, but it is intended to give a general indication of the range of work undertaken and will vary in detail in the light of changing demands within the Department.

QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelors Degree or related field required, or equivalent professional experience.
  • Excellent organizational, communication and time management skills.
  • Strong IT systems and project management experience, preferably with Finance/HR systems projects.
  • Strong attention to detail and quick turnaround.
  • Strong drive to achieve with a proven track record of delivering results.
  • Self-motivated, collaborative and a strong focus on quality and efficiency.
  • Experience across multi countries in APCJ.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Daily computer use in an office environment.
  • Possible ad hoc travel through APCJ
  • 6-month Fixed Term Contract based in Singapore.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.